Business Admin & Support role

Business Admin & Support role

Location: Yeadon, Leeds (office based role)

FUNCTION:

• As the Business Administrator you will be the first point of call within Head Office, you will also provide administrative support to the wider business.

• As Finance Support you will help with sales invoicing, purchase invoices, bank reconciliation, debt collection & expenses

PRINCIPLE RESPONSIBILITIES :–

Business Administrator:

This is not an exhaustive list of duties and you will also be expected to perform different tasks as necessitated by organisational requirements / the business objectives of the organisation.

• To set and maintain the highest levels of professional conduct whilst representing the company to the highest standard

• Greet visitors / be the first point of contact on the phone

• Manage post (incoming and outgoing)

• Ensure that office machinery (franking machine/printer/binder etc) are in working order and  arrange repairs if required

• Monitor the stock and order office supplies

• Meetings: Manage room bookings/set up, catering, refreshments etc.

• Coordinate/project manage regional meeting, Christmas meals (Directors/Seniors and office only).

• Liaise with Travel Company

• Monitor and manage Outlook inboxes

• Manage holiday requests and ensure that diaries are updated as required

• Coordinate starters and leavers on internal / appropriate systems

• Manage the ‘onboarding’ process for new members of staff, including issuing of documentation, organising equipment, policy reviews etc

• Coordinate Health & Safety – risk assessments, signing in sheets, etc

Finance Support:

It would help if you had an understanding of finance work and Sage Accounting but training will be given

if necessary.

Again, this is not an exhaustive list of duties and you will be expected to perform a variety of tasks

• Sales invoicing – up to 160 invoices per month both through Sage and manual invoicing

• Liaise with the Sales Team, keeping them up to date with payments received

• Check invoices, ensure that confirmations are checked and filed appropriately

• Chase overdue invoices

Covering for sickness and holidays, there will be times that you will be asked to help with:-

• Bank Reconciliation for 4 bank accounts

• Input Purchase invoices onto Sage

• Payment of Purchase Ledger invoices

• Expenses – using SAP Concur

• Payment of Expenses – using Sage

Only candidates who are based in Leeds to be considered, because of the travel to office on a 5 days basis.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com